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Physiotherapy & rehab

Run PT, OT and speech evaluations, session packages, home programmes, progress notes and discharge summaries.

Who can do this: Owner/Super Admin for setup (settings.manage, branches.manage, services.manage, users.manage); Receptionist for front desk (patient.create, appointment.manage, queue.manage, billing.create); Practitioner for clinical work (encounter.write, rx.write, clinical.document.sign). Where: Settings (/app/system-settings), Branches (/app/branches), Services (/app/services), Employees (/app/employees), Patients (/app/patients), Queue (/app/queue) or Appointments (/app/appointments), Clinical Documents (/app/clinical-documents), Billing (/app/billing).

Who it is for and plan fit​

  • Physiotherapists, occupational therapists, speech-language therapists and rehab-centre admins.
  • Use REHAB ? Rehabilitation / Therapy Centre on Clinic ₹499/month, or Polyclinic ₹1,499/branch/month for multiple branches/departments.

Before you start​

  • Assessment and per-session fees for PT, OT and Speech.
  • Package offers such as 5, 10 or 20 sessions.
  • Therapist qualifications and registration numbers where applicable.
  • Home-programme exercise/drill list.

First-day checklist​

  1. Sign up and choose facility type REHAB ? Rehabilitation / Therapy Centre and select PHYSIOTHERAPY, OCCUPATIONAL_THERAPY and/or SPEECH_THERAPY. Result: the right modules, terminology, services and templates are enabled.
  2. Complete the Onboarding wizard at /app/onboarding: clinic, departments, practitioners, branding, services, templates, gst, import and goLive. Result: the go-live checklist is ready.
  3. Save Settings (/app/system-settings) and create one Branch (/app/branches). Result: the forced setup block clears.
  4. Open Services (/app/services) and review seeded services: PT: PT_ASSESSMENT, PT_SESSION; OT: OT_ASSESSMENT, OT_SESSION, OT_DEV_ASSESSMENT; Speech: SLP_ASSESSMENT, SLP_SESSION. Set prices and GST before billing. Result: service lines are ready.
  5. Open Employees (/app/employees) ? Create Employee. Fill Full Name, Phone Number, Email Address, Allow app login for this employee, Employee Role (RECEPTIONIST, DOCTOR, THERAPIST, ACCOUNTANT, BRANCH_MANAGER, SUPER_ADMIN) and Branch; for doctors/therapists add Professional Details. Result: staff receives a set-password email when login is enabled.
  6. Register the first patient from Patients (/app/patients/register); use a fictitious dry-run patient such as Asha Verma. Result: the file is ready for queue, appointment, documents and billing.
  7. Issue a walk-in token from Queue (/app/queue) or book from Appointments (/app/appointments/book). Result: the practitioner can open the visit.
  8. Start the encounter workspace (/app/patients/:patientId/encounters/:encounterId), record vitals where relevant and save notes. Result: the encounter is in the timeline.
  9. Use the Rx pad in the encounter, save and print/share the prescription. Result: Rx is available for print and portal sharing.
  10. Open Clinical Documents (/app/clinical-documents) ? New Document (/app/clinical-documents/new), choose the patient and pack template, complete fields and sign. Result: first signed document is ready in under 15 minutes.
  11. Open Billing (/app/billing/create), add service lines and collect cash/UPI/card. Healthcare services are usually GST-exempt; add GST only to taxable medicines, consumables or products. Result: first bill is ready in under 10 minutes.
  12. Share Rx, clinical document or bill from print/share or WhatsApp Inbox (/app/whatsapp-inbox). Result: the patient receives the selected PDF or link.
note

Screens for signup and the onboarding wizard ship with release R1; labels may differ slightly. New owners are still redirected to Settings (/app/system-settings) and Branches (/app/branches) until organisation settings and one branch exist.

  • Use /app/clinical-documents; never document legacy report generator routes.
  • Therapy terminology uses Session and Session Package; THERAPIST is a Practitioner alias.
  • Use queue prefixes PT, OT and SLP, or appointments only for scheduled sessions.
  • Enable care plans and session packages before selling packages.
  • Keep guardian details and minor consent ready for pediatric therapy.

Templates included​

  • Physiotherapy initial evaluation ? VAS scale, body map, ROM/MMT grid, gait, posture, balance, goals and plan.
  • Physiotherapy progress note — pain VAS now / worst, home-exercise adherence, ROM/MMT re-assessment, outcome-measure table, goal progress, attendance % and plan changes.
  • OT initial evaluation ? developmental, motor, sensory, ADL, communication and goal sections.
  • OT progress report ? attendance counts, goal progress percentages, updated plan and next review.
  • Sensory quadrant screening (generic) ? sensory-quadrant widget; it is not Sensory Profile 2.
  • Developmental milestones assessment ? milestone grid by domains and age bands.
  • Speech & language evaluation ? oral-peripheral exam, receptive/expressive/pragmatics, articulation, fluency, voice, feeding, goals and plan.
  • Articulation & phonology assessment — sound inventory by word position (clinic word list), stimulability, phonological processes, intelligibility; PCC and PCC severity (Shriberg & Kwiatkowski, 1982) are calculated.
  • Fluency assessment — per-sample syllable counts (%SS calculated), mean of the three longest disfluencies, disfluency types, secondary behaviours and a 0–10 self-rated impact scale.
  • Speech & language progress note — target accuracy table (baseline / current %, cueing), goal progress, attendance and plan.
  • The articulation and fluency templates use generic structures only; no proprietary test items (for example GFTA or SSI) are shipped.
  • Therapy discharge summary ? sessions, reason, treatment, goal outcomes, home programme and follow-up.
  • Shared: Informed consent ? procedure, Teleconsultation consent, Guardian consent for a minor and Referral letter.

Good to know​

  • Licensed proprietary instruments are not shipped; author only tools your clinic may legally use.
  • Use care plans for home exercises and treatment packages for paid sessions.